Job Description

Event Marketing Coordinator

At Podium, our mission is to arm every local business with a complete platform and outcome-driven AI employees that convert leads into real, paying customers. Every day, millions of workers use our AI lead conversion and communication platform to help them get more leads and make more money.

Our work and focus on helping local businesses thrive has been recognized across the industry, including Forbes' Next Billion Dollar Startups, Forbes' Cloud 100, the Inc. 5000, and Fast Company's World's Most Innovative Companies.

At Podium, we believe in fostering a culture that thrives on hiring and developing exceptional talent. Our operating principles serve as a compass, guiding daily behavior and decision-making, and ensure we hire people who will thrive at Podium. If you resonate with our operating principles and are energized by our mission, Podium will be a great place for you!

Role Description

As the Event Marketing Coordinator, you will play a pivotal role in ensuring Podium is represented thoughtfully and effectively at events. You'll oversee the in-office swag program and manage the coordination, inventory, and distribution of event materials to support the vertical marketing and tradeshow teams. Your efforts will enable these teams to meet their goals and deliver exceptional, on-brand experiences that reflect Podium's values and drive awareness.

The ideal candidate is a proactive, detail-oriented operator who thrives on organization and execution. You excel at managing multiple moving parts, anticipating needs, and finding efficient solutions to logistical challenges. You possess strong communication and project management skills, a collaborative mindset, and a passion for creating seamless, high-impact event support systems that help Podium stand out in every market.

What You Will Be Doing

Swag and Materials Management

• Own end-to-end swag procurement and vendor relationships, balancing quality, cost, and sustainability.
• Forecast inventory needs based on upcoming event calendars and internal requests.
• Partner with Brand and Procurement teams to maintain design consistency and streamline ordering processes.
• Oversee the upkeep of on-site storage areas and establish clear inventory documentation practices.

Event and Field Logistics

• Manage shipping logistics for all field and local events, ensuring on-time delivery and professional presentation.
• Develop pre- and post-event checklists to standardize material handling and minimize loss or waste.
• Support tradeshow booth logistics (e.g., signage, displays, printed collateral) in partnership with the events team.
• Track material usage and feedback to inform future purchasing and planning decisions.

Systems and Process Development

• Build scalable, user-friendly systems for team inputs, event requests, and swag tracking to support 150+ events quarterly. Maintain high process and management standards across the team for planning, deadline attainment, and problem solving.
• Monitor data and usage trends to optimize forecasting, spend, and fulfillment workflows.
• Implement sustainability best practices in packaging, shipping, and material reuse.
• Create training or documentation for marketing and sales teams on how to request and use materials effectively.
• And, last but not least, support the Vertical Marketing and Trade Show team to proactively jump in whenever gaps arise. Take ownership and be the first to help on tasks large and small!

What You Should Have

• 13 years of experience in marketing operations, logistics, or event coordination.
• Strong organizational and project management skills with a bias for action.
• Experience using inventory management tools or project tracking systems (e.g., Airtable, Asana, Monday, etc.).
• Excellent communication and collaboration skills; able to work effectively with cross-functional teams.
• A creative problem solver who thrives in a fast-paced environment and can balance detail with big-picture goals.
• Passion for brand experience and ensuring every touchpoint reflects Podium's quality and values.
• (Optional) Familiarity with vendor management, shipping logistics, or sustainability initiatives is a plus.

BENEFITS

• Transparent culture
• Work in this building in Lehi, UT
• Great opportunities for career growth
• A stellar onsite gym with local professional coaches, morning and night classes offered
• Weekly free lunch, breakfast and smoothies
• Swag

Podium is an equal opportunity employer. Podium provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, sexual orientation, gender identity or expression, age, disability, genetic information, marital status or veteran status.

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