Job Description

Job Description

Job Description

We are looking for an organized highly detailed, multi-tasking Accounting Assistant to join our team in Walnut Creek, California. This is a Contract-to-Permanent position that offers an excellent opportunity to grow with a reputable company in the service industry. The role requires strong organizational skills and the ability to manage multiple tasks while working collaboratively with various departments.

Responsibilities:

• Assist the sales department by preparing billing documents and ensuring all job-related expenses are accurately recorded.

• Collaborate with the sales team to create job orders, purchase orders, and sales orders using Smartsheet.

• Manage month-end billing processes, ensuring all revenues, costs, tariffs, and fees are correctly documented and approved.

• Handle complex invoicing for larger clients, breaking down shipping costs, unit prices, storage fees, and other fulfillment charges into detailed invoices.

• Review and import customer purchases from overseas, ensuring billing is initiated once the items arrive in the U.S.

• Work closely with accounting staff to verify the accuracy and completeness of all financial records.

• Maintain clear and effective communication across departments to ensure timely and efficient billing processes.

• Support the team by coding invoices and entering purchase data into relevant systems.

• Ensure compliance with internal processes and uphold high standards in financial documentati

• Proven experience in job cost billing, billing analysis, or similar roles.
• Proficiency in using Smartsheet, SAP, and Microsoft Excel for financial and administrative tasks.
• Strong attention to detail and organizational skills, with the ability to manage multiple variables.
• Excellent communication skills to interact professionally across departments.
• Ability to analyze and document revenues, costs, tariffs, and other financial data.
• Experience handling complex and detailed invoices for larger clients.
• Strong problem-solving skills and adaptability in a fast-paced environment.
• Knowledge of purchase orders and invoice coding processes.

Job Tags

Permanent employment, Contract work, Overseas,

Similar Jobs